The International Baccalaureate (IB), headquartered in Geneva, Switzerland, and founded in 1968, is a global institute offering four educational programmes: the Diploma Programme, Career-related Programme, Middle Years Programme, and Primary Years Programme.
CUSTOMER
The International Baccalaureate (IB) is a global leader in international education—developing inquiring, knowledgeable, confident, and caring young people.
REGION
Switzerland
INDUSTRY
Non-profit Organisation
FUNCTION
Operations
Company Overview
The International Baccalaureate (IB), headquartered in Geneva, Switzerland, and founded in 1968, is a global institute offering four educational programmes: the Diploma Programme, Career-related Programme, Middle Years Programme, and Primary Years Programme. The IB Programme is recognized by universities and countries worldwide, making it a pivotal choice for students seeking international education.
The Challenges Faced
One of the critical pieces of information for prospective students and educational institutions worldwide is the University and Country recognition statement provided by the IB. However, managing and updating these policy statements across multiple stakeholders and ensuring they reflect accurately on the IB’s public website posed significant challenges. The specific challenges included:
- Policy Statement Management : Updating and managing policy statements across a vast network of universities, countries, and schools in a timely and accurate manner.
- Secure Access Control : Handling sensitive information concerning recognition statements required robust security measures to ensure only authorized users could access and modify the data.
- Complexity of Stakeholders : With over 100 countries, 800 universities, and 2000 schools involved, managing access and permissions for a large number of authorized users was complex.
- Efficiency in Development : Developing a customized portal to manage policy statements for both authorized users and the public while minimizing development time and costs.
Solution Proposed
To address these challenges, Total eBiz Solutions (TeBS) developed a comprehensive Power Apps solution tailored to streamline the management of policy statements for the IB. The solution included the following features:
- Secured Access Control : Robust access control mechanisms were implemented to ensure secure handling of sensitive information, with single sign-on functionality for authorized users.
- Unified Platform : Design and implementation of a Power Apps portal provided a unified platform for both authorized and public users, reducing development time and costs.
- Integration Capabilities : Seamless integration with the IB’s Enterprise Bus and ERP system ensured data synchronization and scalability of the solution.
- Content Management Portals : Dedicated portals were developed for managing the contents of policy statements, allowing authorized users to update information efficiently.
- Publication Automation : Policy statements were automatically published on the IB’s public website (Power Pages) upon approval, ensuring real-time updates for students, parents, and schools.
- Alert Automation : Automated alerts were implemented to notify stakeholders of any changes or updates to policy statements, enhancing communication and transparency.
Benefit
The implementation of Power Apps for public portal and content management brought several benefits to the IB and its stakeholders:
- Improved Efficiency : The unified platform and automation of content management processes resulted in significant time savings and increased operational efficiency.
- Enhanced Security : Robust access control mechanisms ensured that sensitive information was securely managed and only accessible to authorized users.
- Real-Time Updates : Policy statements were updated and reflected on the IB’s public website in real-time, providing accurate information to students, parents, and schools worldwide.
- Scalability : The solution proved scalable, accommodating the IB’s global network of over 100 countries, 800 universities, and 2000 schools, along with 5000+ authorized users.
- Cost-Effectiveness : By leveraging Power Apps, development costs were minimized without compromising on functionality, offering a cost-effective solution for the IB’s needs.
In conclusion, the Power Apps solution provided by TeBS not only streamlined policy statement management for the IB but also improved transparency, accessibility, and efficiency in disseminating critical information to stakeholders globally.
