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Onboard.AI

Revolutionize HR onboarding with AI + Automation: Smart, Scalable, Seamless

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Empower HR to focus on people, not paperwork.

Streamline your entire employee onboarding lifecycle with Total eBiz Solutions’ AI-powered HR Automation Suite—built on top of robust cloud platform.

What is Onboard.AI?

Onboard.AI is an AI-powered HR onboarding solution that automates and streamlines the entire employee onboarding journey—from candidate selection and approvals to task management, communications, and orientation. Built with intelligent workflows and smart automation, it helps organizations improve efficiency, enhance employee experience, and accelerate onboarding at scale.

Benefits of Onboard.AI Services

Real-World Ready: Scalable, Secure, and Compliant Unlock HR agility with AI + Cloud. Partner with TeBS, your trusted automation ally. With TeBS, your HR teams gain more than just tools. They gain time, clarity, and strategic insight to focus on what truly matters – people.

Built for cloud and hybrid infrastructures
Designed for compliance in highly regulated industries
Data security baked into every workflow
Supports localization for APAC/global enterprises

Core Solutions

Our Onboard.AI Solutions

We don’t just automate HR processes—we reinvent them for the digital era.

Job Posting Initiation

  • HR team accesses a user-friendly front-end app
  • Auto-routed for approval using smart workflows
  • Mobile-friendly, standardized input ensures accuracy

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Smart CV Collection & AI Matching

  • Using smart assisted bots, the system collects CVs from designated folders.
  • Parses, analyse, and ranks CVs in seconds based on job-fit criteria, using AI Assistant.
  • Rapid shortlisting
  • Automated alerts to HR on top matches
  • Simplified candidate selection.
  • Automated internal approvals before proceeding to onboarding.

Onboarding Request Submission Via Smart Forms

  • Employment Type (Full-time, Intern, Remote, etc)
  • Department, Manager, and Buddy
  • Joining Date, ID proofs, bank details
  • Custom onboarding checklists for HR, IT, Admin
  • Workflows automatically route these for layered approvals.

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Seamless Multi-Level Workflow

  • Enable hiring team approval
  • Enable HR Admin verification
  • Enable automatic task generation post-approval

Automated task creation & checklist generation.

  • For HR – ID verification, policy briefings
  • For Admin – Payroll system access, registration
  • For IT – Laptop assignment, email provisioning
  • Bot handles repetitive backend tasks swiftly and reliably.

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Intelligent task Execution & Team Collaboration

  • Ensuring task completion visibility
  • Ensuring SLA compliance
  • Ensuring real-time collaboration across HR, Admin, and IT

Personalized Onboarding Communications

  • Consolidate task status and trigger AI-generated onboarding summary emails
  • Embedded resource links via Smart Forms
  • Printable onboarding documents for HR records

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Interactive Orientation Through AI Driven Chatbots

  • AI Chatbots guide employees through Company overview
  • Familiarise employees with Interactive security & policy walkthrough
  • Guide employees for training videos and assessments
  • Guide employees with FAQ sessions

Final Onboarding Steps

  • Smart Forms enable employees to upload any pending documents.
  • Automated Workflows verify completeness before onboarding
  • Everything is archived digitally for future reference and audits

Why Choosing TeBS Onboard.AI?

TeBS leverages over 20 years of automation expertise and leadership to power its AI driven HR Automation Suite, turning deep domain knowledge into a strategic advantage with proven business impact.

20+ Years of Automation Expertise

01Proven HR automation leadership backed by deep domain knowledge and enterprise delivery experience.

60%+ HR Productivity Improvement

02Streamline onboarding workflows and reduce repetitive manual tasks through intelligent automation.

Up to 40% Faster Onboarding Cycles

03Accelerate employee onboarding with AI-driven workflows, approvals, and task orchestration.

25–40% Operational Efficiency Gains

04Achieve scalable onboarding, cost optimization, and improved operational performance across global teams.

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