A leading sustainable solutions provider in Singapore aimed to strengthen safety compliance and streamline certification management for employees and vendors amid challenges with fragmented records, manual tracking, and limited visibility.Partnering with TeBS, the organization implemented an intelligent assessment and certification platform to automate course registration, track certifications, and monitor safety metrics in real time.
CUSTOMER
Sustainable Solutions Provider
REGION
Singapore
INDUSTRY
Utilities
FUNCTION
Information technology
Organisation Overview
A leading provider of sustainable solutions in Singapore, with a strongfocus on supporting the energy transition and sustainable development,serves a diverse range of industrial and commercial clients. Theorganization is committed to building a greener future by expanding itsrenewable energy and sustainable urban solutions portfolio whileensuring high standards of safety and compliance across operations.
The Challenges Faced
Managing certifications and safety compliance across vendors andemployees presented several challenges:
- Fragmented Certification Tracking: Certification records foremployees and vendors were scattered across multiple systems,making it difficult to monitor compliance and safety readinessefficiently.
- Manual Scheduling and Registration: Organizing training sessionsand tracking course completion required significant manual effort,leading to delays, missed sessions, and administrative errors.
- Limited Visibility into Safety Index: Without a unified platform,supervisors had limited oversight into employee and vendor safetystatus, impacting decision-making and overall operational safety.
- Compliance Risks: Inconsistent tracking of mandatory certificationsincreased the risk of non-compliance and safety incidents, potentiallyaffecting operations and reputation.
Solution Proposed
To address these challenges, TeBS designed and implemented acomprehensive assessment and certification management platform:
- Centralized Certification Platform: Vendors and employees canregister for required courses, track progress, and managecertifications in a single, unified system.
- Automated Scheduling: The platform allows scheduling of trainingsessions, allocation of locations, and automated reminders, reducingadministrative overhead and ensuring timely course completion.
- Real-Time Safety Index Tracking: Supervisors gain instant visibilityinto the certification status of all employees and vendors, supportingbetter planning, compliance, and risk management.
- Streamlined Compliance Management: Automated notificationsand reporting help maintain adherence to mandatory safetystandards, reducing compliance risks and enhancing operationalsafety.
Benefit
- Improved Compliance: Centralized tracking and automated reminders ensure all employees and vendors maintain required certifications, reducing safety and regulatory risks.
- Enhanced Efficiency: Automated scheduling and registration streamline administrative processes, freeing up time for safety managers and HR teams.
- Greater Visibility: Real-time dashboards provide a clear view of organizational safety readiness, enabling proactive risk management.
- Future-Ready Platform: The scalable, digital solution supports continuous monitoring, reporting, and adaptation to evolving safety and compliance requirements.
Conclusion
By implementing an AI-enabled certification and safety managementplatform with TeBS, the organization unified vendor and employeecertification tracking, automated scheduling, and enhanced complianceoversight. This transformation improved operational efficiency, ensuredsafety adherence, and positioned the organization to maintain aproactive, future-ready approach to safety and sustainability.
