Unlocking Efficiency: Exploring TeBS' Internal Automation Systems

Unlocking Efficiency: Exploring TeBS’ Internal Automation Systems

As TeBS, we champion automation and digital transformation, extolling their virtues to our clients. But as the old adage goes, “Eat your own dog food.” It’s imperative that we turn inward, examining the systems and automations we’ve implemented within TeBS itself. Let’s delve into the intricate web of tools and innovations that streamline our operations, enhance collaboration, and drive efficiency. 

Sales and Resource Planning: Microsoft Dynamics at the Helm 

At TeBS, managing a plethora of projects concurrently is the norm. With 80 to 90 active projects ongoing at any given time, meticulous resource planning is essential. To tackle this challenge, we’ve seamlessly integrated Microsoft Dynamics marketing and sales modules into our workflow. These modules serve as the cornerstone of our resource planning efforts, enabling us to dynamically allocate resources and adapt to evolving project needs. What was once a cumbersome task relegated to Excel sheets has been transformed into a streamlined process, thanks to our in-house talent leveraging Microsoft Power Apps to develop bespoke Resource Planning and Timesheet systems. 

Change Requests and Vendor Payment Lifecycle: Streamlining Project Management 

Efficient project management hinges on the ability to navigate change requests seamlessly and manage vendor payment lifecycles with precision. Recognizing this, we’ve developed dedicated systems tailored to these needs. Our Change Requests system empowers project managers to track requests from initiation to invoicing, ensuring transparency and accountability every step of the way. Additionally, our vendor payment lifecycle system optimizes the payment process, enhancing vendor relationships and fostering a culture of reliability and trust. 

Digitizing Agreements and Collaboration: DocuSign and TeBS Intranet 

In our quest for digital transformation, we’ve embraced tools like DocuSign to streamline agreement processes across the board. From employee agreements and NDAs to customer and vendor contracts, DocuSign ensures secure and efficient document management. Moreover, our TeBS Intranet serves as a hub for collaboration, facilitating seamless communication and document sharing. Whether it’s ISO compliance or storing project artifacts, our intranet serves as a centralized repository, fostering collaboration and knowledge sharing across teams.  

Empowering Financial Operations: NetSuite and Payboy 

Efficient financial and accounting operations are the bedrock of any organization. At TeBS, we rely on NetSuite to streamline our financial processes, from budgeting and forecasting to reporting and compliance. Payboy, our trusted payroll solution, ensures timely and accurate payroll processing, empowering our employees and fostering trust and transparency. Additionally, our in-house leave management system and employee claims system, developed using Microsoft Power Apps and Teams in conjunction with Open AI, further streamline HR operations, enhancing employee satisfaction and productivity. 

Driving Innovation Through In-House Development 

Why do we develop most of these systems in-house? The answer lies in our commitment to nurturing talent and driving innovation. As a software development company, we view in-house development not only as a means to meet our internal needs but also as an opportunity to train and mentor junior developers. Through programs like the Workforce Skills Qualifications (WSQ) and Professional Conversion Program (PCP), alongside partnerships with local universities and polytechnics, we invest in the next generation of tech talent, empowering them to drive innovation and shape the future of our industry. 

Future Horizons: Continual Evolution and Innovation 

But our journey doesn’t end here. Despite the strides we’ve made in automation and digital transformation, we recognize that there are still untapped opportunities for innovation. We’re actively exploring avenues to further streamline our operations, from developing a system for customer purchase orders to implementing a candidate tracking system for recruitment management. Additionally, our sights are set on implementing a KPI management system to enhance employee satisfaction and drive performance. 

Dreams of Real-Time Insights: Pioneering Project Profitability Metrics 

What fuels our ambition? It’s the dream of achieving real-time project profitability metrics, empowering our project managers with the insights they need to make informed decisions. Imagine a world where project timelines and resources are optimized with precision, where actuals, plans, and forecasts seamlessly converge to paint a holistic picture of our financial health. This dream isn’t just a lofty aspiration; it’s a tangible goal that drives us forward, propelling us towards a future where innovation reigns supreme, and value creation knows no bounds.  

In conclusion, our journey towards internal automation and digital transformation is a testament to our unwavering commitment to efficiency, innovation, and excellence. By harnessing the power of technology and nurturing talent, we’ve not only transformed our internal operations but also laid the foundation for sustained growth and success. As we continue to push the boundaries of what’s possible, one thing remains certain: the future is bright, and the possibilities are endless. 




Related Posts

Please Fill The Form To Download The Resource